Setting Up A Microsoft 365 Account With Microsoft Outlook 2016 For Mac

Using a Mac OSX PC and running another account along with its default email client will be added advantage. Due to user convenience, people can follow these steps and can set up your Exchange Email Account in Mac OS.

Apr 20, 2020  You can configure Microsoft Outlook to access your Office 365 account by setting up an Exchange connection. An Exchange connection provides access your email, calendar, contacts, and tasks in Outlook. You can also set up Outlook to access your email by using IMAP. However, if you use IMAP you can only access your email from Outlook, not your calendar, contacts, and tasks.

Before setting up any account, make a note that users have to create an email account using Mail. The steps are given below as:

1. You'll use your Microsoft account for everything you do with Microsoft 365 or Office. If you use a Microsoft service like Outlook.com, OneDrive, Xbox Live, or Skype, you already have an account.
2. Most email accounts, including Microsoft 365, Exchange server accounts, Outlook.com, Hotmail.com, Live.com and Google accounts can be set up in a few quick steps. Select Outlook Preferences Account.

Steps to follow before creating any account:

Open Mail and then select Preferences.
When you will click Preferences, a tab will be opened named Account. Click it.
A window will be opened for Account and now click + at the bottom of the window.
Now enter your credentials (user name, password and e-mail id) and then click Continue.
Now click Create.
The email account will be set automatically.

Steps to create Office 365 Email Account on Mac OS X:

Using Office 365 has bought a revolution as the applications are accessed through 128-bit SSL/TSL encryption. This ensures a security feature in accordance with the Microsoft Trustworthy Computing initiative.

After security, the major concern is reliability. Using Office 365, if there is an outage at one datacenter, the other can act as a backup.

Another scene about using Office 365 is that the user mailboxes are supported up to 25 GB (they can be customized too). Seeing these advantages, let us initiate to create Office365 Email Account on Mac OS X:

Step 1: Start Mac Mail.
Step 2: Click Mail > Add Account.
Step 3: Now enter Full Name, Email Address and Password, and then click Continue.
Step 4: An Incoming Mail Server window will be opened. Set the Account Type as Exchange and set the description to identify your account (e.g Office 365).
Step 5: Set the Incoming Mail Server to “outlook.office365.com”. Set the User Name and enter Password.
Tick the Contacts and Calendars in the “Also Setup” field.
Step 6: Click Continue.
Step 7: Your account summary will be displayed and click Create.
Step 8: OS X Mail will be connected to your new Office 365 account.

Steps to create POP Email account On Mac OS X:

This is a short from for Post Office Protocol version 3. Using POP3, the e-mail is sent to your address is stored on the mail server until it is downloaded via your e-mail client. After the download of the e-mail, it is removed from the server altogether.

Having a POP3 account, the user can read emails as it creates a local copy in computer and the original message is deleted from the server.

Step 1: Start Mac Mail.
Step 2: Click Mail > Add Account.
Step 3: Now enter Full Name, Email Address and Password, and then click Continue.
Step 4: An Incoming Mail Server window will be opened. Set the Account Type as POP and set the description to identify your account.
Step 5: Set the Incoming Mail Server to pop3.hosts.co.uk. Set the User Name as your mail box name and enter Password, then click Continue.
Step 6: Check mark the box Use Secure Sockets Layer.
Step 7: Set Authentication to Password and click Continue.
Step 8: After clicking Continue, enter the Description for your Outgoing Mail Server. If you have purchased Authenticated SMTP Access, set the server name and check mark Use Only This Server.
Step 9: Now Tick Use Authentication and enter the User Name and Password, then click Continue.
Step 10: Your account summary will be displayed. Check mark Take Account Online and click Create.

Steps to create IMAP Email account On Mac OS X:

It is known as Internet Message Access Protocol. From the above stated POP3 account, IMAP is the better option as the user can tap into the synced (updated) account from any device with IMAP. In case of POP3, email is downloaded from a server to a single computer, and then it is deleted from the server.

Step 1: Start Mac Mail.
Step 2: Click Mail > Add Account.
Step 3: Enter Full Name, Email Address and Password, and click Continue.
Step 4: In the Incoming Mail Server window, set the Account Type as IMAP and set the description to identify your account.
Step 5: Set the Incoming Mail Server to imap.1and1.com. Set the User Name and enter Password, then click Continue.
Step 6: After clicking Continue, a notice will be shown as Additional Account Information Required, click Next.
Step 7: Now enter the additional Incoming Mail Server Info (Enter Port No, Check mark Use SSL and enter Password), then click Next after finished.
Step 8: Your account summary will be displayed. Check mark Take Account Online and click Create.
Step 9: OS X Mail will be connected to your new IMAP account and downloading will begin to your inbox.

Steps to create Exchange Email account On Mac OS X:

This protocol is introduced by Microsoft and all email items are stored on the central Exchange mail server that can be checked using a capable mail client (such as MS Outlook). Messages can also be saved in local folders locally offline.

Step 1: Start Mac Mail.
Step 2: Click Mail > Add Account.
Step 3: Select Exchange and click Continue.
Step 4: Type your name, email address and password, click Continue.
Step 5: In the Incoming Mail Server window, set the Account Type as Exchange 2007. (EI Capitan users may not see this window) and set the description to identify your account.
Step 6: Set the Incoming Mail Server to mail.ucsd.edu. Set the User Name and enter Password.
Step 7: Check mark Address Book Contacts and iCal calendars, then click Continue.
Step 8: Mac OS 10.8.x users may see additional screen for ‘Incoming Mail Security’. Check mark Use SSL and click Continue. (El Capitan will ask to select the apps you want to use with this account and click Done).
Step 9: Your account summary will be displayed and click Create.
Step 10: OS X Mail will be connected to your new Exchange account and downloading will begin to your inbox.

• While running Mac OS 10.6 Snow Leopard or Mac OS 10.7 Lion: Use the Mail program to connect to your email account automatically using an Exchange account.
• While running Mac OS 10.4 Tiger or Mac OS 10.5 Leopard, Use the Mail program to connect to your email account but connect without using IMAP or POP.

Additionally, if the users wants to find POP or IMAP server settings

• While connecting with Office 365, there is no need to look for the settings.
• While you are not connected to Office 365 email, go through these steps:

Step 1: Sign in to your account using Outlook Web App.
Step 2: On the toolbar, click Settings > Options > Account > My account > Settings for POP or IMAP access.

Conclusively, users should know that it is very essential to register your account in order to connect to your email account through Mail for Mac. On a final verdict, In POP3, mail is always available on the computer/device for offline consultation but they are stored locally on a single system. Whereas in IMAP the incoming mail is always available on multiple computers but they do not have a copy on the mail server. The Exchange account is supported by most current mobile devices (tablets, pads, and smartphones) but to a darker side, not all computer mail clients do support MS Exchange.

All in all, Office 365 has major advantages in terms of security, backup and reliability, thus I would suggest the users to bang on with Office 365 account in their PCs.

Microsoft 365 is a platform that helps businesses and individuals meet their emailing and collaboration requirements. Microsoft 365 users can access their mailboxes in Outlook by configuring Outlook app with their Microsoft 365 account. This helps them access emails easily and respond to them quickly.

How to configure Microsoft 365 account in Outlook?

Here, we’ll guide you through the process of manually configuring Outlook with Microsoft 365 account. But, before starting the process, make sure that you have Outlook app installed on your system.

1. The first thing you need to do is go to “Control Panel” and select “Mail.”
   
2. A new window will appear on the screen, click “Add” to add a profile
   
3. Now, in the opened window, select “Manual setup” and click “Next.”
   
4. In the next step, select “Microsoft 365” and enter the details for your Microsoft 365 account and click “Next.”
   
5. The process will take a few seconds to verify the Microsoft 365 account. Once it is verified, the Autodiscover.xml login window will appear on the screen. Enter the Microsoft 365 account credentials and click “Next.”
   
6. When you’re done logging in with your Microsoft 365 account, a notification window will appear on the screen displaying:
   

Now, open Outlook on your system. The Outlook app will take a few seconds to set up your Microsoft 365 account on it, and then you can check all your Microsoft 365 emails via Outlook.

Setting Up A Microsoft 365 Account With Microsoft Outlook 2016 For Mac Download

However, if your Outlook is already configured with Microsoft 365 account, and you want to add another Microsoft 365 or any other POP/IMAP account to it, then follow the below steps:

1. Open Outlook and go to the “File” tab and select “Account Settings.”
   
2. A new wizard will appear on the screen. Click “New.”
   
3. In the next step, select “Manual setup” and click “Next.”
   
4. From the opened wizard, select “POP or IMAP” and click “Next.”
   
5. Fill the required fields and go to “More Settings” to add the server details manually and click “Next.”
   

It will take a few seconds to set up the IMAP account (for example, Gmail) with Outlook. Once it is done, go to your Outlook, and you’ll find the Gmail mailbox in Outlook.

Why sometimes Outlook does not accept the password of your email account?

It generally happens when your email account needs better security while accessing in other applications. In that case, you need to create an application password different from your regular login password of your email account. Using this application password, you can configure your email account in the Outlook application. For example, for Gmail account, you can create application password by visiting My account under Google apps, and then navigating to Sign-in & security>Signing to Google>Password and sign-in method.

Conclusion

You can configure Outlook with a Microsoft 365 account manually. When you set up Microsoft 365 account on your Outlook, you’ll get all the emails on your desktop. But, if you want to avoid any risks of data loss, backup your Microsoft 365 data, and this can be done using Office 365 backup & Restore tool.

Setting Up A Microsoft 365 Account With Microsoft Outlook 2016 For Mac Support

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